Office and Surgery Insurance Policy Summary

This document provides a summary of the significant features, limitations and benefits of the cover available within this Offices & Surgeries Insurance policy. This summary does not contain the full details of the terms, conditions, exclusions and warranties applicable therefore please refer to the policy wording for the full details. The policy wording is available on request.

About this insurance

This is a package policy for the professional services industry and surgeries aimed at both independent and franchised premises including single premises and portfolios. The policy is also aimed at businesses trading from commercial and residential premises. The standard duration of this non-investment insurance contract is 12 months unless otherwise agreed by us.

About the Insurers

This policy is underwritten by Anglo Pacific Consultants (London) Ltd for and on behalf of certain underwriters at Lloyd’s. Lloyd’s is authorised and Regulated by the Financial Services Authority.

Insured perils for buildings & contents

‘All risks’ cover is provided for your buildings (if applicable) and your contents & stock for the sums insured selected by you:-

  • Fire, explosion, lightning or earthquake
  • Storm or flood
  • Escape of water
  • Riot & civil commotion
  • Malicious damage
  • Impact
  • Leakage of oil from heating systems
  • Theft by forcible and violent entry/exit
  • Accidental damage

Significant features and benefits

Standard benefits

Cover automatically includes the following extensions and most of the limits shown can be increased on request The minimum cover can automatically increase depending on the size of your office or surgery:-

Standard benefit Minimum cover

  • Damage to fixed glass, premises fronts and sanitary fittings (Inner limits apply) £3,000
  • Damage to external blinds and signs £1,000
  • Loss or damage to goods in transit £3,000
  • Theft of keys including replacement of locks £1,000
  • Loss of money:-
    • in transit or night safe £3,000
    • during business hours £3,000
    • outside business hours in a locked safe £3,000
    • from the residence of a principal/employee £500
    • from gaming or vending machines £500
    • outside business hours not in a locked safe £500
    • crossed cheques and non negotiable money £250,000
  • Personal accident and assault following a robbery or hold up:-
    • Benefit for death, loss of any limbs or eyes £10,000
    • Benefit per week up to 2 years £100
    • Damage to cash carrying devices or personal effects £500
  • Rent/lease payments as tenant if the office or surgery is untenantable from damage by a peril insured 25% of contents
  • Temporary removal of documents £1,000
  • Damage to property insured at exhibitions £2,000
  • Loss of metered water £2,500
  • Damage to landscaped gardens £1,000
  • Business interruption cover following a claim £250,000

This cover helps to keep you in business following a claim. Automatic extensions of cover under business interruption include:-

  • professional accounts charges
  • notifiable disease
  • vermin pests and defective sanitation
  • murder or suicide
  • denial of access
  • damage to suppliers premises up to £25,000
  • damage to documents
  • failure of public supply.
  • Loss of accounts receivable £10,000

Cover for money that is owed by customers which cannot be collected because records have been lost or damaged by a peril insured.

  • Employers liability £10,000,000

Cover for damages, legal costs and expenses for which you are liable as a result of injury to your employees including unsatisfied court judgements.

  • Public & Products liability £2,000,000

Cover against sums you become legally liable to pay as damages together with your legal costs and expenses relating to an injury to any person or accidental loss or damage to their material property happening in the course of the business.

Automatic extensions of cover under public & products liability include:-

  • cross liabilities
  • tenants liability
  • defective premises act
  • contingent motor liability
  • overseas personal liability
  • additional persons insured
  • compensation for court attendance

Legal expenses including:–

  • Cover up to £100,000 any one claim.
  • Cover for contract disputes.
  • Cover for health & safety.
  • Cover for data protection.
  • Cover for employment disputes.
  • Cover for criminal prosecution.
  • Cover for personal injury.
  • Cover for property disputes.
  • Cover for tax protection.
  • Cover for statutory licence.

Optional extensions

The following optional extensions of cover are available at an additional cost:-

Buildings cover including:-

  • damage to cables and underground pipes
  • trace and access cover up to £5,000 any one loss
  • Subsidence cover to your buildings and contents

Cover for subsidence or ground heave of the site on which the office or surgery stands or landslip.

  • Theft by employees

Cover against fraud or dishonesty by employees involving theft of money or contents. There are various limits of indemnity to choose from.

  • Specified all risks

Cover for items which you specify individually under the policy.

This extension will cover specified items away from the premises anywhere in the U.K and for up to 30 consecutive days elsewhere in the world.

  • Computer breakdown

Cover for loss or damage caused by computer breakdown or failure up to a value specified by you.

Cover also extends to include:-

  • Additional expenditure up to £10,000
  • Incompatibility of computer records up to £5,000
  • Additional rental up to £5,000
  • Terrorism Cover

Cover for terrorism under the buildings, contents and loss of income sections of the policy.

Significant features

  • Automatic index linking at renewal to buildings, contents, specified all risks and computer breakdown.
  • Third party interests can be noted provided we are informed

Definition of buildings

  • Wide definition including landlords fixtures and fittings therein and thereon, walls, gates and fences, yards, car parks and pavements, piping, ducting, cables, wires and associated control gear and accessories at the office or surgery and extending to the public mains but only to the extent of your responsibility.

Definition of contents

Wide definition including:-

  • computer and electronic office equipment, for which you are responsible, including laser printers, fax machines and photocopiers, but excluding stock in trade.
  • landlords fixtures and fittings, interior decorations, tenants improvements, and premises fronts for which you are responsible.
  • all other contents for which you are responsible including:-
    • (i) the cost of research, stationery, clerical labour and computer time in the reproduction of plans, deeds, briefs, manuscripts, books, documents and office records, limit any one document £1,000
    • (ii) the cost of research, clerical labour and computer time in the reproduction of computer disks, tapes, transparencies and artwork, limit any one item £1,000
    • (iii) personal effects, limit any one person £500
    • (iv) wines and spirits, cigarettes and tobacco held for entertainment purposes.

Significant general exclusions

  • Pollution or contamination is excluded other than by a sudden and unforeseeable incident which takes place in its entirety at a specific time and place during the period of insurance (see section 9 (B) item 1 – Limit of liability of the policy wording).
  • Terrorism cover is excluded (unless the terrorism extension is selected).
  • Data recognitions exclusion – the inability of systems to recognise any date as its true calendar date (see general exclusion 7 of the policy wording). This exclusion is not applicable to employers liability.
  • E-risks exclusion – excludes loss, destruction of or damage to any computer equipment or financial loss due to programming or operator error, virus or hacking (see general exclusion 9).

This exclusion is not applicable to employers liability and public & products liability.

  • Heat processes – excluding loss or damage to property due to its undergoing any process involving application of heat (see general exclusion 4 of the policy wording).
  • Computer breakdown – excluding cover for any property insured caused by its own breakdown only applies if an approved maintenance contract is in force. (see section 7 of the policy wording).
  • Products liability – excluding cover arising out of the sale or supply of any product except:-
    • office equipment and motor vehicles belonging to you (other than stock in trade) that has become surplus to your requirements
    • food or drink sold or supplied as a service to employees or visitors.
  • Public & Products liability – excluding lack of care or skill in the giving of professional or other advice or treatment in connection with the business (other than first aid treatment).

Significant general conditions

  • Excess – the amount specified in your schedule which must be paid towards each and every claim.
  • Minimum standards of security apply. Theft and theft of money is excluded unless the minimum standards of security are complied with (see general clauses and warranties 12 of the policy wording).
  • Intruder alarm conditions apply (if we have noted you have an alarm). Theft and theft of money is excluded unless the intruder alarm clause is complied with (see general clauses and warranties 13 of the policy wording).
  • Goods in transit – if the vehicle is left unattended between 9pm and 6am then the vehicle must be securely locked and garaged in enclosed premises (see section 2 extra benefit 3 of the policy wording).
  • Reasonable care – you must take all reasonable steps to prevent/minimise loss, damage, injury or accident and to minimise the cost of claims or legal proceedings and keep all property insured in efficient condition and good repair. You must also take reasonable care when selecting employees (see general condition 9 of the policy wording).
  • Duty of disclosure – The statements made and the information you provide which form the basis of this contract must be complete and correct to the best of your knowledge and belief. You must tell us immediately of any alteration in risk, which materially affects this insurance. (see general condition 11 of the policy wording).

Significant legal expenses exclusions

  • Legal expenses and or professional expenses incurred before our claims administrator’s consent has been granted in writing or without such consent.
  • Awards of compensation and or compensation awards in any claim where the prior written consent of our claims administrator has not been given for legal expenses to be incurred.

Significant legal expenses conditions

  • An increased excess will be applied if you choose an appointed representative to act on your behalf other than as suggested by our claims administrator.
  • For employment disputes and/or statutory licence issues, this insurance is subject to some risk management provisions.

You must carefully read these provisions immediately on acceptance of this insurance. Failure to comply with these provisions may jeopardize your entitlement to cover under this insurance.

Call us on: 0330 024 0755 for more information or to get a quote.